Tablet Enhancements for Outlook 3.0
TEO 3.0 is the long-awaited third installment of the popular add-in for Microsoft Outlook.
TEO 3.0 lets you make the most of your Tablet PC without giving up the power and flexibility of Outlook
for another application.
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Feature Highlights
Check out some of the most interesting features below. Click the title for more details.
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The ability to quickly capture data in meetings, classes, or phone calls is very important. TEO allows
you to do this using the same software you use today, resulting in a minimal learning curve and maximum
use of the captured data.
Microsoft Outlook, out of the box, provides little optimization for the Tablet PC platform. While you
can send ink emails using the features of Word 2003, you're stuck using the on-screen keyboard or input
panel for other items such as appointments, contacts, tasks, and journal entries.
The magic of TEO is that it provides Tablet PC-optimized forms for creating and editing the rest of these
items without re-inventing the application. When you create a contact, it is a true Outlook contact with
additional ink data attached. You can toggle the TEO view on and off to switch between the standard Outlook
view and TEO. If you want, you can strip them item of all ink data and convert it to a standard Outlook
item when you're done making the necessary corrections.
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Note-taking support in TEO 3.0 has been completely revamped. No longer are you limited to flat
ink that can't be converted to text. Now TEO gives you the same capabilities as Windows Journal
right within Outlook.
You can mix ink, text, images, shapes, and flags on multiple pages with configurable stationery.
If you have a bunch of Windows Journal documents laying around, you can import them into any Outlook
item in the notes area.
When you convert the TEO item to a standard Outlook item, the richness of your notes is preserved as
a HTML document archive (*.mht file) which can be viewed by anyone, even if they do not have TEO.
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In addition to rich handwritten notes, you can also pick up audio through the microphone on your
Tablet PC or an optional headset and record it directly to the Outlook item. You can attach several
audio recordings to any Outlook item and it will be stored in the PST on the item itself as an attachment
so you'll never lose it.
Use the audio recording feature to record conversations, meetings, lectures, or even just notes
to yourself.
Playback of the audio file happens right within the same item window so you don't have to launch
Windows Media Player or Winamp to play it back. (Although you could!)
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Have you ever looked frantically for a notepad on your desk while on a call to jot down a phone
number or address? Have you ever clicked Start -> Run -> notepad.exe because you had no other place
to write something down?
The telephony features in TEO supports Skype out of the box and provides you with a call notes area
for incoming and outgoing phone calls. Even better, it links contact information to the call so that
when you save your call notes in the Outlook Journal, you have a link to the contact and the time
and duration of the call.
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TEO 3.0 expands on a feature introduced in the 2.0 version which integrates MapPoint functionality in
Outlook. Now both Outlook Contacts and Appointments can have maps and directions attached to them.
Use the mapping integration to find out how to get to Bob's office for that lunch appointment you
have. You can pan and zoom the map on the location tab and when you found the information you are looking
for, add it to your notes and mark it up or set an early reminder to make sure you get to the appointment
on time.
Future integration with other map sources is coming. Windows Live Local support is coming soon.
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When scratching down notes in class or in a meeting, if you come across a word or topic that you want
to learn more, use the research assistant to draw a highlighter stroke over the term. TEO will look up
the term in Wikipedia, the world-famous internet encyclopedia. You can either leave links for later or
you can copy and paste parts of the article into your notes. A URL back to the source will automatically
be inserted.
Your research results are organized right in the item so that when you come back to it later, you can
quickly access the topics again. It's like having a mini favorites menu inside each Outlook item.